US Department of State Authentication

US Federal ApostilleThe U.S. Department of State office of authentications is located in Washington, D.C. This government office handles the processing of documents for foreign countries who are and who are not members of the Hague Apostille Convention.

The U.S. Department of State issues both certificates and Apostilles. The determination of which certificate is issued is based on the country in which the document will be used. Countries who are members of the Hague Apostille Convention, will receive an apostille. For countries who are not members, a certificate will be attached.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille from the U.S. Department of State. Our trained and knowledgeable staff have years of experience processing all types of Federal documents through this office. These documents include: FBI background checks, Social Security letters, IRS form 6166, and more!

This short video will help explain the process:

The very first step is to contact our Washington DC apostille office. Our trained and knowledgeable are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step-by-step instructions. Once we receive your documents, we will submit them to the US Department of State the next business morning.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

IRS Form 6166 Apostille

IRS Form 6166 ApostilleDo you need an apostille on an IRS Form 6166?

Are you planning to work or conduct business outside the United States and are trying to avoid double-taxation?  IRS Form 6166 is a letter printed on U.S. Department of Treasury stationary that certifies that a person or company is a United States resident for purposes of income tax laws of the United States.

This form is used to claim income tax treaty benefits and certain other tax benefits in foreign countries.  Form 6166 is also used to claim exemption from a VAT (Value Added Tax) imposed by a foreign country.

If you are planning to teach in a country who has a tax treaty with the United States, you can possibly avoid being taxed twice.  We recommend that you contact the IRS to know if the country has a tax treaty with the United States.

Many business set up representation in foreign countries in order to conduct business in that country.  If the country has a tax treaty with the United States, the individual or company must provide proof to the foreign government in order to qualify for the reduced tax rate.  Form 6166 is also used to claim exemption from a VAT (Value Added Tax) imposed by a foreign country.

Tax treaties may allow residents of foreign countries to be taxed at a reduced rate.  This helps prevent double taxation or a reduction in taxes owed.

In order to obtain an apostille on Form 6166, you must first obtain this document by completing form 8802.  It is estimated that you will receive this form in a few weeks from the IRS.  Once you have received the form printed on the Department of Treasury stationary, you can then mail-in this letter to our Washington, D.C. office for processing through the U.S. Department of State.  Our processing time is four business days and we do provide FedEx 1-2 day return service.

We recommend that you contact a professional who can answer your questions regarding double taxation and Form 6166.

International Apostille Services, Inc. is the leader in document authentication services. We process documents from all 50 U.S. States including documents issued by the U.S. Federal Government. Our in-house California notary has at least 10 years of notary experience. Call us anytime from 8am to 7pm Monday through Saturday.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille FBI Background Check CRC

Apostille FBI Background CheckDuring the months of June, July, and August, we process hundreds of FBI background checks CRC through the U.S. Department in Washington, D.C.

These three months is our busiest months to process FBI background checks through the U.S. Department of State.

The most common countries we Apostille FBI background checks are for Italy, Spain, Russia, Ecuador, Greece, Panama, South Korea, and more!  We also provide FBI background checks for countries who are not members of the Hague Apostille Convention (Example: UAE, Qatar, etc..).

Our office in Washington, D.C. authenticates documents daily through the U.S. Department of State – Office of Authentication.  Every morning, between the hours of 8am and 9am, our staff hand-delivers to the Authentications offices and picks-up completed documents.  The current estimated processing time is four business days.

If you are planning to work, relocate, travel to, and/or get married in another country this summer, the receiving country will request a recent background check from the FBI.  In addition to an FBI background check, you may also be asked to apostille your birth certificate, single status affidavit, divorce decree (previously married), and a State background check.

Step 1: Contact an FBI Channeler – We recommend that you contact an FBI Channeler to expedite your background check.  We have listed a handful of recommended FBI Channelers on our Apostille FBI website.  If you are outside the country, the FBI Channeler will provide you the information you need.  Note: The FBI Channeler will not deliver your background check to our office.

Step 2: Mail Your Document to Our Office – Once you receive your FBI Background check (hard copy or digital) from the Channeler, go ahead and mail this document to our office in Washington, D.C. for fast 3-4 business day processing.  We also provide fast 1-2 day return shipping by FedEx at no additional cost.  Be sure to include our Apostille FBI order form.  You can download our forms here: http://www.apostillefbi.com/order-form/

Step 3: Processing Your FBI Background Check – Our staff will hand-deliver your FBI background check the following business morning to the U.S. Department of State for processing.  The currently processing time is 3-4 business days.  Unfortunately, we are unable to expedite the process faster than 3-4 business days.  If you need your document sooner than this time, you will need to contact the Office of Authentication for information.

SInternational Document Shippingtep 4: FedEx 1-2 Day Return Shipping – We provide FedEx 1-2 return shipping at no additional charge. Depending on where you are located, your documents will be delivered either the next business morning or the following morning (2 day AM). We can also ship your documents to most location in the world.  Additional FedEx international priority shipping fees apply.  Please, contact us for international shipping fee price quote.

An FBI background check can only be processed through the U.S. Federal Government in Washington, D.C.   You cannot process this document through the State office.  The U.S. Department of State – Office of Authentications is the only U.S. Government agency who has jurisdiction for this type of document.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Beverly Hills FBI Apostille

FBI Background Check ApostilleAre you in Beverly Hills and need an FBI Apostille?

In this article, we will provide you the steps you need to obtain an FBI background check with an FBI apostille.

The first step is to contact an FBI channeler.  Going directly to an FBI channeler to expedite the background check process is the correct way in obtaining your background check results.  If you are in Beverly Hills, it’s important to call an FBI channeler.  Note: There are no FBI channelers in Beverly Hills.

Click this link for a list of Approved FBI Channelers.

If you are planning to work, travel too, obtain dual-citizenship, get married in, or move to another country, you will asked to obtain an apostille on your FBI background check. There are over 100 countries who are members of the Hague Apostille Convention. Documents destined for these countries will require an apostille from the U.S. Department of State.

If you are in the beginning stages and have not yet submitted your fingerprints directly to the FBI, we recommend that you contact an FBI Channeler to help expedite the background check process. In most cases, the FBI Channeler will be able to obtain the background check within one week. If you decide to go through the FBI directly, the processing time is 14-16 weeks. All questions related to obtaining your background check should be directed to the FBI Channeler.

In additional to the FBI Apostille, you may be asked to also have several other documents apostilled. For example, if you plan to get married, the country may request a certified copy of your birth certificate, divorce decree (If you are divorced) or single status affidavit. We can Apostille documents issued from all 50 U. S. States and the U.S. Federal Government. United States Apostille

The current processing time with the U.S. Department of State – Office of Authentications is 3-4 business days. Once we receive your documents, we will process them through the U.S. Department of the State the following business morning. The only documents you need to mail-in to our office is the FBI Background check, our order form, and credit card authorization form. You can download our forms here: http://www.apostillefbi.com/order-form/

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

US Department of State Apostille Washington, D.C.

Do you need your documents certified through the U.S. Department of State?

Countries who are NOT members of the Hague Apostille Convention may require California State certified documents to also be authenticated through the U.S. Department of State in Washington, D.C.

The process of completing your documents can either be a one-step, two-step, or a three step-process.  The number of steps depends on the country and the type of documents that require authentication.  Countries who are members of the Apostille Convention only require the one-step process.

From experience, we have a very good understanding on what the destination country will require from you.  Because every situation is unique, we recommend that you obtain a list in order to avoid any delays.  We can certify Birth Certificates, Death Certificates, FBI Background Checks, Marriage Certificate, Single Status Affidavit, Divorce Decree, Business Documents, and more!

One-Step Countries: Mexico, Spain, Colombia, Armenia, Russia, France, Greece, etc…

Countries who are members of the Hague Apostille Convention only require the California State Apostille.  The U.S. Department of State will not attach an Apostille to a document already apostilled by the State of California.  This rule holds true for every state and the Secretary of the District of Columbia. The processing time for these countries is the same-day.

Two-Step Countries: Brazil, Taiwan, China, Indonesia, Egypt, etc…

Some countries who are not members of the Hague Apostille Convention only require the two-step process.   These countries will legalize documents certified by the State of California without needing the U.S. Department of State certification.  The processing time for countries who require the two-step process is typically 1-2 business days.

Three-Step Countries: UAE, Kuwait, Qatar, Lebanon, Saudi Arabia, Iran,  etc…

Most countries who are not members of the Hague Apostille Convention will require your documents to be processed in a three-step-process.  The first step is to have your documents certified at the state level.  The second step is to have your documents certified at the U.S. Department of State.  The final step is to have your document legalized at the Embassy or Consulate office.  We have the knowledge and experience to certify documents from all 50 states and the U.S. Federal Government.  The processing time to complete documents for these countries is 2-3 weeks.

Here is an illustration of a the three-step process…

Our offices in Washington, D.C. can facilitate the process of certifying your documents quickly through the U.S. Department of State.  This ensures that your documents will be completed in 3-4 business days.

Every morning, our staff visits the U.S. Department of State to drop-off and pick-up documents.  Federal Government documents (Example: Social Security Letters, FBI Background Checks, Certificate of Naturalization, Federal Court Documents) can only be apostilled through the U.S. Department of State or the Secretary of District of Columbia (D.C.).  The California Secretary of State does not have authorization to certify U.S. Federal Government documents.  If you have been told otherwise, you run the risk of having your documents rejected by the Embassy or Consulate office.

Need more help?  Visit: Washington D.C. Apostille

Certifying documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the document certification process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

US Federal Documents Apostille

Do you have a document issued by the US Federal Government which requires an Apostille?  We can authenticate documents issued from the following Federal Executive and Judicial Branches of the United States Government:

US Department of Agriculture (USDA)
– Animal/Plant Certifications
– Animal Health Certifications

US Department of Health and Human Services (HHS)
– Certificate of Foreign Governments
– Certificate of Pharmaceutical/Export

US Department of Justice (DOJ)
– FBI Back ground check (FBI Apostille)

U.S. Patent and Trademark Office (USPTO)
– Trademark

U.S. Department of Homeland Security (DHS)
– Certificate of Naturalization

Environmental Protection Agency (EPA)

Social Security Administration (SSA)
– Letters

Office of Personnel Management

National Archives and Records Administration (NARA)

Judicial Branches of Government
– U.S. Federal Court Documents
– U.S. Bankruptcy Court
– U.S. Court of Appeals

Documents issued by the US Federal Government will need to be authenticated by the US Department of State in Washington DC.  You can either mail your document to our office in Washington, DC or in Los Angeles. Processing time with the US Department of State is 3-4 business days.  Please allow additional time for shipping.  You can also visit our Washington DC Apostille website for more information.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

US Department of State Apostille

The US Department of State authenticates both Federal and State documents for use in a country who is a member of the Hague Apostille Convention.  A country who is not a member of the Hague Apostille convention will receive a Certification.  You can view a list of Hague Apostille Member Countries here.

If your documents are issued by one of the Federal Government agencies, your documents must have an officials signature with a raised and/ or stamped seal.

Federal Issued Documents are…

U.S. Department of Agriculture
– Animal/Plant Certifications
– Animal Health certifications

U.S. Department of Justice
FBI – Criminal Background check
– U.S. Federal Court Documents
– U.S. Bankruptcy Court

U.S. Department of Homeland Security
– Immigration Certifications

U.S. Department of Health and Human Services
– Certificate of Foreign Governments
– Certificate of Pharmaceutical/Export

 U.S. Patent and Trademark Office
– Trademark

Environmental Protection Agency
Social Security Administration
Office of Personnel Management

State Issued and General Documents are…

– Birth Certificates
– Marriage Certificates
– Death Certificates
– Divorce Decrees
– Probate Wills
– Judgments
– Affidavits
– Agreements
– Articles of Incorporation
– Commercial Invoices
– Bylaws
– Copy of a U.S. Passport
– Copy of Driver License
– Deeds of Assignment
– Diplomas
– Power of Attorney
– Single Status
– Transcripts

Note: State issued documents must be authenticated by the Secretary of State from the state the documents were issued in.  We can help you obtain an Apostille from the State of California.  If your documents were issued by the State of California or any of the 58 counties in California, we can help!  Call us at 1-888-810-4054 or 1-310-876-8489.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.