Diploma and Transcript Apostille

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This article is written for Students who have graduated from a University, College, High School, or Middle School in California.  Please follow the steps outlined below in order to obtain a notarized copy of your diploma and/or transcripts from a California School.

International students and students seeking work in another country maybe asked to provide a Diploma and/or Transcripts with a California Apostille attached.

If you attended a high school, college, or University in California, you’ll need to know the following procedure on how to obtain a California Apostille.

Step one: You’ll need to contact the school and speak with someone there who handles the records for the students. Some schools call it the Registrar’s office.

Step two: If the school does not have a notary on staff, you’ll need to contact a local mobile notary who will travel to the school to notarize the signatures of the person responsible for your records. A California acknowledgment will be attached to the Transcript acknowledging that the signer (school official) appeared before a notary public.

If the student attended a School, College, or University in Los Angeles, we maybe able to provide you complimentary notary service. These schools include USC, UCLA, California State University Los Angeles, CSUN, Valley College, etc….

Step Three: If a diploma also requires a California Apostille, you’ll need to send in your diploma to the school or have the school order you a new one. A document called a “California Copy Certification by Document Custodian” will be attached to the original diploma or a copy of the diploma. If the notary doesn’t have this form, we can email it to you.

Another alternative is to make a copy of the documents (transcript and/or diploma) and take the copy to a local notary who will fill out the ”California Copy Certification by Document Custodian” form and attach it to the documents.  I recommend printing a color copy of the diploma. This method is faster than working directly with the school and produces the same end results.

Step Four: Once your documents have been notarized, the notary can overnight the documents to our location in Los Angeles. Be sure to forward the notary our California Apostille Order Form already filled-out so the notary will know where to send the documents for the Apostille.

Step Five: We’ll contact you for payment and process the documents with the California Secretary of State’s Office in Los Angeles the same day we receive your documents. If your documents are delivered to us after 12pm, your documents may take an additional day to process. Please keep in mind that we do not call international numbers.  We can email you and you can call us or you can simply pay us through Paypal.com.  Our Paypal.com email address is listed on our order form.

Once completed, we’ll overnight the documents to your location anywhere in the world. Additional shipping fees apply for documents sent outside the United States. Contact us for a price quote.

Diploma Apostille

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Obtaining an Apostille for a School Diploma in California is simple!  The first step is to have the document notarized correctly in order for the California Apostille to be stapled to either the original diploma, a color copy of the original diploma.  In the example provided below, you’ll notice that a California Jurat and the notary’s seal is stamped directly onto the diploma itself.

If the notary does not have a Jurat stamp, then a document called the “California Copy Certification by Document Custodian” can be used.  We can email you this document upon request.  The notary will fill in the information and attach the ”California Copy Certification by Document Custodian” to the original diploma or a color copy of the original diploma.

If you live in Los Angeles County or the surrounding areas, we provide professional complimentary Los Angeles notary service for documents which require a California Apostille.

If you have already left the country, don’t worry.  You have several options which I’ve outlined below on how to get a California Apostille for a school diploma.  Keep in mind you always have the option to use your original dipoma or make a copy of it.

Option 1: Send your document to a friend in California who will meet with a California notary.  The notary will fill in the “California Copy Certification by Document Custodian” and will attach this document to the color copy of the diploma.  Then your friend can mail us the document with our California Apostille Order Form.

Option 2: Contact the school to have a notary meet with a representative to have your diploma notarized.  The notary will fill in the “California Copy Certification by Document Custodian” and will attach this document to the color copy of the diploma.  Then the school can mail us the document with our California Apostille Order Form.

Option 3: Fly back to California to meet with a local notary.  The notary will fill in the “California Copy Certification by Document Custodian” and will attach this document to the color copy of the diploma.  Then you can mail us the document with our California Apostille Order Form.

We also specialize in notarizing school transcripts for a California Apostille.  It doesn’t matter what school, high school, college, or university you got your diploma from.  We can help!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

California Diploma Apostille

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Do you need an Apostille for your California Diploma?  If you attended a school in California and now you need an Apostille for your diploma and/or school transcripts, we can help.

There is a way to go about getting an Apostille for your school diploma.  If the diploma is in your possession, you can meet with a local California notary who will attach a Copy Certification by Document Custodian to the copy of your diploma.  Basically, you are swearing that you made a copy of the original in your possession.

A notary can attach a Copy Certification by Document Custodian to any school diploma including diplomas from middle schools, high school, colleges, and universities.  If you reside in Los Angeles, please call us for our complimentary mobile notary service.  Some notaries may not be familiar on how to fill-out a Copy Certification by Document Custodian document.  Call us if you run into any trouble with a local notary.

Another important document we provide an Apostille for is school transcripts.  Original transcripts are provided by the school to students in order to demonstrate classes completed including grades.  In order to obtain an Apostille for these documents, you will need a notary to notarize the official’s signature at the school who has the authority to have their signature notarized.  Some schools have a notary on staff while other schools will require a traveling notary.

If a traveling notary is requested, you will need to coordinate with the official at the school and pay a traveling notary to meet with the official to notarize the transcripts.  Once notarized, you can mail us the original notarized transcripts for processing with the California Secretary of State in Los Angeles.

You can print out our California Apostille order form to include with your diploma and/or transcripts.

We are here to help answer all the questions you have on how to obtain a California diploma Apostille.  Call our California Apostille service agent at 1-310-876-8489 or 1-888-810-4054.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

California Apostille School Diploma and Transcripts

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If you need to obtain a California Apostille for your school diploma and transcripts, you will first need to contact the official who maintains the records at the school to schedule a time for a notary to travel to the school to notarize the transcripts.  Some schools will have a notary on staff so be sure to ask before paying a notary to visit the school.

The transcripts will generally be sealed, embossed, and include a signature from the school official.  The notary will attach a California Acknowledgment to the transcripts and the acknowledgment will be stapled behind the page signed and embossed by the school official.

Schools generally do not notarize diplomas because diplomas are typically ordered and send directly to the students.  A work-around is to make a copy of the original diploma and take the copy to a local notary who will attach a California Copy Certification by Document Custodian to the copy of the school diploma.  The holder of the diploma will take an oath that the copy of the diploma is a true copy of an original in his/her possession.

Once the school diploma and transcripts have been notarized, you can now send the documents to our address for processing.  We only accept diplomas and transcripts which are notarized by a California notary public.  We can process your documents with the Los Angeles Secretary of State in one business day.  Here is the link to our California Apostille order form:
http://www.apostille.la/order-form/

If you need your transcripts notarized for universities, colleges, high schools, and middle schools in the Los Angeles County area, we can help!  We offer complimentary pick-up, notarize, and FedEx overnight shipping to any address in the United States.

Here is a list of Universities in the Los Angeles area we have provided notary and apostille service for:
USC – University of Southern California
UCLA – University of California Los Angeles
CSUN – Cal State University Northridge
CalStateLA – California State University Los Angeles
Peperdine University

A California Apostille is attached to a document whose country is a member of the Apostille Convention.  If the country is not a member of the Apostille Convention, then the California Secretary of State will attach a Certification.  To view a list of countries who are members of the Apostille convention, visit this link: http://www.apostille.la/countries-for-apostille-service/

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.