Diploma and FBI Legalization for China

Are you planning to work in China?

From our experience, the Chinese Embassy in Washington DC will request for you to certify and legalize your FBI background check in addition to your University diploma (highest degree). In order to certify and legalize these two documents, you must mail the original documents to our office for processing. We will discuss each document below and provide you step-by-step instructions.

FBI Background Check:
The first step in obtaining your FBI background check is to contact an approved FBI Channeler. By working with an FBI Channeler, you can shorten the amount of time it takes to receive your background check. Another benefit of working with a FBI Channeler is that you can obtain a digital copy by e-mail  in addition to a hard-copy that will be mailed to your location. A digital copy can help speed up the process of certifying and legalizing your documents for China. You can email us the digital FBI background check for processing through the US Department of State and the Chinese Embassy in Washington DC.

University Diploma:
In order to process your diploma, it must be signed and notarized by the University’s Registrar. Every University has procedures in place on how to notarize a diploma. Some University’s will request for you to mail in the original while another will ask for you to order a new one. In order to find our the procedures and step you must take, you will need to contact the University and speak with the Registrar. Once you receive your signed and notarized University Diploma, the next step is to mail it to our office for processing.

Be sure to work with a professional notary with years of experience.

Depending on the US State your diploma originates from (Example: USC – Los Angeles, CA), we may be able to process these two documents together. But, in certain situations, we may have to process them separately in order to save time. We recommend that you contact our office so we can email you the instructions and order forms. Our toll free number is 1-888-810-4054 ext.1

Certifying and legalizing a FBI background check and diploma for China can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the legalization process and the unique requirements of the Chinese Embassy in Washington DC. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

China Legalization

China Document Attestation CertificationChina Embassy Legalization – Washington, D.C.

We provide fast document authentication, certification, attestation, and Embassy legalization services for China.

Because China is not a member of the Hague Apostille Convention, your documents must first be processed through the California Secretary of Sate, the U.S. Department of State in Washington, D.C., and then through the Chinese Embassy in Washington, D.C.

This three-step-process is required for documents destined for the country of China.

The very first step depends on the type of document you need authenticated. If your document requires notarization (Example: Power of Attorney, Copy of Passport, Affidavit, etc…), you will need to meet with an experienced local notary near you notarize your signature on the document. It’s important to inform the notary that the document will be authenticated by the State of California and to follow the notarial laws in order to avoid any delays or additional costs.

Please note: If your document is written in Chinese, please find a certified to translate your document to English. The U.S. Departmetn of State will not certify a document written in a foreign language.  You must also ask the translator to have his/her signature notarized on the document. You can find a certified translator by visiting the American Translator’s Association website. If the translator is in another State, you can sign and notarize the document in California.

Documents issued by the State or County Clerk do not need notarization as these documents are already signed by a State or County Clerk official. These documents include: Birth Certificates, Death Certificates, Marriage Certificates, Divorce Decree (Court Documents), Articles of Incorporation, Statement of Information, etc…

You can read more on the type of documents we authenticate for China by clicking this link: China Document Legalization

As mentioned earlier in this article, legalizing documents for China is a three-step-process. We’ve put together a small illustration below to help you understand the process.

Step 1: California State Certification – Because China is not a member of the Hague Apostille Convention, your documents will receive a certification from the State of California and not an Apostille. Each State’s certificate differs from the other. In the United States, we have 50 different certificates.  Also, the District of Columbia can issue a certificate for China. We can process documents issued from all 50 U.S. States and the U.S. Federal Government. We have six offices strategically located in the United Sates to expedite certification process.  International Apostille Services offices.

The processing time and fee can vary for each State. For example, we can certify documents in California, Washington, D.C., New York, Maryland, and Nevada in 1-2 business days. For all other states, Please Contact Us for a price quote and estimated time for completion. Certifying documents for some States can take up to two weeks (Example: Michigan).

Step 2: U.S. Department of State in Washington, D.C. – The very next step is to certify your documents through the U.S. Department of State in Washington, D.C. You can see an example of a certificate issued by the Department of State by clicking this link: U.S. Department of State Certificate Example

The processing time with the U.S. Department of State is currently 3-4 business days. Please Contact Us for a price quote and estimated time for completion.

Step 3: Chinese Embassy Legalization – The Embassy of China is located in Washington, D.C. In order for the Embassy to legalize your documents, they must first be certified by the State and the U.S. Department of State. The cost depends on the type of documents you have. Personal documents cost less than business documents.

The processing time with the Chinese Embassy is one week. Please Contact Us for a price quote and estimated time for completion.

International Apostille Services, Inc. is the leader in document authentication services. We process documents from all 50 U.S. States including documents issued by the U.S. Federal Government.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.