USA Passport Apostille

Do you need to apostille your USA Passport?

If you are located in the State of California and need to apostille a color copy of your US Passport, you can meet with a local notary who will complete a document called a “California Copy Certification by Document Custodian”.  This document is basically a form that will be stapled to the color copy of your passport.  If your notary does not have this form, we can email it to you.

Most countries will only request that you notarize and apostille only one page of your passport.  This is the page with your picture, information, description, and your signature at the top.  We recommend that you copy and print this page in color.  Most copy places will assist you with the coping and notarization.

Once your passport has been notarized, the next step is to mail in your notarized documents to our office for processing.  In the State of California, we have a San Francisco apostille office and a Los Angeles apostille office.  We recommend that you mail in your documents to the closest office near you.  Be sure to include our order form and credit card authorization form.

If you don’t have time to meet with a local notary or if you are in another State, you can mail in your original passport to our Washington DC apostille office.  Our office in Washington DC can apostille a color copy of your passport through the Secretary of DC.  Once we apostille your passport, we will then overnight your documents back to the return address listed on the order form.

Our processing time is the same day for our Los Angeles office, the next business day through our San Francisco office, and 1-2 business days through our Washington DC office.  In addition to our fast apostille service, we also provide UPS overnight return shipping at no additional cost.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Background Check Apostille – Police, Sheriff, FBI

Do you need an apostille on your Background Check?

Background checks can be issued by the local Police Department, Sheriff’s Station, State (Example: California Department of Justice), and FBI.  If you choose to obtain your background check from the Police or Sheriff’s Station, you will need to have the document signed and notarized.  A traveling notary will need to travel to the Station and have the officer’s signature signed and notarized.  If you obtain your background check from the State, this document does not require notarization and must be signed by Anthony Molina.  FBI background checks are not notarized as they are considered US Federal documents. FBI background check are processed through our Washington DC apostille office.

In addition to an FBI background check apostille, some countries may ask for you to produce a background check from the last State you lived in.  For example, if your last place of residence was California,  you may be asked to provide a background check from the State of California in addition to an FBI background check.  We recommend that you double check with the person requesting your documents in order to avoid delays or additional costs.

Note: Most countries will only require a background check from the FBI issued within the past three months.

It’s important to note that we cannot recommend what type of background check you will need.  We can only assist you in processing the background checks that you mail in.

If you are unsure of who should issue your background check, 95% of background checks we apostille are issued from the FBI. We recommend that you ask the people requesting your document who should issue the background check.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Diploma and FBI Legalization for China

Are you planning to work in China?

From our experience, the Chinese Embassy in Washington DC will request for you to certify and legalize your FBI background check in addition to your University diploma (highest degree). In order to certify and legalize these two documents, you must mail the original documents to our office for processing. We will discuss each document below and provide you step-by-step instructions.

FBI Background Check:
The first step in obtaining your FBI background check is to contact an approved FBI Channeler. By working with an FBI Channeler, you can shorten the amount of time it takes to receive your background check. Another benefit of working with a FBI Channeler is that you can obtain a digital copy by e-mail  in addition to a hard-copy that will be mailed to your location. A digital copy can help speed up the process of certifying and legalizing your documents for China. You can email us the digital FBI background check for processing through the US Department of State and the Chinese Embassy in Washington DC.

University Diploma:
In order to process your diploma, it must be signed and notarized by the University’s Registrar. Every University has procedures in place on how to notarize a diploma. Some University’s will request for you to mail in the original while another will ask for you to order a new one. In order to find our the procedures and step you must take, you will need to contact the University and speak with the Registrar. Once you receive your signed and notarized University Diploma, the next step is to mail it to our office for processing.

Be sure to work with a professional notary with years of experience.

Depending on the US State your diploma originates from (Example: USC – Los Angeles, CA), we may be able to process these two documents together. But, in certain situations, we may have to process them separately in order to save time. We recommend that you contact our office so we can email you the instructions and order forms. Our toll free number is 1-888-810-4054 ext.1

Certifying and legalizing a FBI background check and diploma for China can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the legalization process and the unique requirements of the Chinese Embassy in Washington DC. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

FBI Apostille Criminal Background Check

Do you need an apostille on your FBI Criminal Background Check?

Background checks issued from the FBI can be processed through our Washington DC apostille office. Documents issued from the US Federal Government cannot be processed through the State (Example: California).  It must be processed through the US Department of State – Office of Authentications only.  The State cannot authenticate documents signed by an employee of the US Federal Government.

The very first step is to contact an approved FBI channeler.  An FBI channeler will assist you in obtaining your background check quickly saving you time and the headache of dealing directly with the Government.  You can request a digital copy or a hard copy.  If you choose to obtain a hard copy, you will need to mail in this document to our Washington DC office for processing. You cannot scan a hard copy and email it to us.  If you choose to obtain a digital copy (PDF Format), you can email us the copy including our completed Washington DC apostille order form and credit card authorization form.  Our Washington DC email address is: WashingtonDC@internationalapostille.com

Once we receive your background check, our staff will hand-deliver and pick-up your document through the US Department of State – Office of Authentications.  The processing time is only four business days and we also provide FedEx overnight return shipping at no additional cost.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your FBI background check. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054.

Obtaining an apostille on your background check can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Consulate Attestation

What does it mean to attest a document at a Consulate office?

Most countries who are members of the Hague Apostille Convention do not require Consulate attestation.  The exception to this rule is India, Spain, and Italy.  These three countries may require your documents to be legalized through the Consulate after the State has attached the apostille.  If you are sending in your documents to any of the three countries just mentioned, we recommend that you contact the Consulate once you receive your documents back from us.

International Apostille Services, Inc. can only assist you with the apostille service for countries who are members of the Hague Apostille Convention.  For non-members, we can assist you with the entire legalization process (State, US Department of State, and Embassy or Consulate office).

For countries who not members of the Hague Apostille Convention, the process of authenticating documents is called “The Legalization Process”.  Depending on the State your documents originate from and the Country requesting your documents, your documents may require State, US Department of State, and Embassy or Consulate office.

For example, if you need to attest your California birth certificate for the UAE, your certificate will need to be certified by the State, US Department of State, and the UAE Embassy.  Effectively, this is known as the Legalization Process.

In order to determine what steps are required, we recommend that you contact our office.  Our trained and knowledgeable staff are available Monday-Friday from 8am to 7pm.

The process of legalizing and attesting documents for another country can be confusing and time-consuming.  Many of our clients contact us after they have tried to legalize their own documents.  Clients who decide to start the process on their own usually find out that their documents were processed incorrectly.

Certifying and legalizing documents for another country can be challenging! Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Power of Attorney POA

Do you need to apostille a Power of Attorney – POA?

A power of attorney signed and notarized in the State of California must also be apostilled through the California State office.  Our offices in California (San Francisco and Los Angeles) can expedite the processing of your documents the same-day.

If the country requesting your documents is a member of the Hague Apostille Convention, then your documents will receive an apostille.  If the country is not a member, then your documents will receive a certificate.  Please note that countries who are not members also require additional steps to complete (Example: US Department of State certification and Embassy or Consulate legalization).

We recommend that a power of attorney be drafted by a professional from the country requesting it.  For example, if you need a power of attorney for Russia, we recommend that an attorney in Russia draft the power of attorney.  In the State of California, a document can be written in any language.  As long as the notary completed the notarization and adds correct notarial wording in English the State of California will apostille the documents.

We recommend that you contact us before mailing in your documents in order to avoid any delays or additional cost.

The very first step is to take your power of attorney to a local notary public.  The notary must notaries your documents and use proper California State notarial wording in English.  We can provide you samples of the notarial wording when you contact us.

Obtaining an apostille on your power of attorney can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Divorce Decree Apostille

Do you need a Divorce Decree Apostille?

A divorce decree issued from the Superior Court in the State of California must be a certified copy issued and signed by the Deputy Clerk.  In order to obtain a certified copy, you will need to contact the Superior Court and speak with department that can provide you a certified copy.  Please, note that every County (58 Counties in California) has a Superior Court.

For example, if you were divorced in Los Angeles, California, you will need to contact the Los Angeles Superior Court in order to obtain a certified copy.  Please, note that our office is unable to obtain a certified copy.  We can only process the documents that you mail in for processing.  There are service companies available who can obtain a certified copy for you.

We can apostille a divorce decree once we receive it at our offices.

A divorce decree must include:
– Certified copy issued from the Superior Court
– Seal, signature, and name of Deputy Clerk
– Must have seal (blue/purple in color) of the Superior Court

Here is an example:

We recommend that you ask a manager/supervisor to sign the certified copy. On average, 50% of divorce decree’s we receive at our office is rejected by the State because the signature of the Deputy Clerk is not on file with the State of California.  In order to avoid this, we ask that you obtain a signature of the manager or supervisor.

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on divorce decree. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Single Status

Do you need an apostille on a Single Status?

Are you planning on getting married in another country?  If you are planning to get married in another country,  you will need to obtain an apostille on your single status affidavit.  A single status affidavit is a document that states you are currently not married to another person in the USA.

The reason why another country would ask for you to obtain this document is to prevent you from being married to more than one person at a time.  You can obtain a single status affidavit by contacting the local County Clerk or you can draft your own document and have it notarized (see example below).  If you are outside of the USA, the local U.S. Embassy or U.S. Consulate office will also be able to assist you with the production and notarization of this document.

In the State of California, the local County Clerk can issue a single status affidavit.

Some countries may also refer to a “Single Status Affidavit” as:
No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record
Marriageability Affidavit

Here is an example of a single status affidavit:

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

How to Apostille a California Birth Certificate

Do you need an apostille on your California Birth Certificate?

In order to apostille a California birth certificate, the certificate must be issued from the County Clerk or California State Registrar.  In some instances, a birth certificate may be issued from the County Health Department.  A birth certificate issued from the County Health Department requires County Clerk authentication prior to receiving a California apostille.

Let me explain further… In the State of California, there are 58 County Clerk offices and 58 County Health Departments.  In each County, there is also a Health Department.  Birth certificates issued from the County Health Department will need to be authenticated by the County Clerk prior to receiving an apostille.  Most people who are unfamiliar with this process unfortunately learn it the hard way when they travel to the State office.

There are several ways in which you can guarantee that the State will process your birth certificate:

  1. Obtain a certified copy from the County Clerk
  2. Obtain a certified copy from the California State Vital Records office.
  3. Obtain a certified copy from the California State Health Department.

If you do mail in a birth certificate issued from the County Health Department, will will present your document to the State office for review.  If the State rejects your document, we will obtain the rejection letter and contact you the same-day.

If we do contact you regarding the rejection of your birth certificate, there are three steps you can take:

  1. You can have us authenticate your certificate with the County Clerk at an added cost and processing time. (Best choice)
  2. You can order a new certified copy from the County Clerk direction or online through VitalCheck.com (Second best choice)
  3. Contact the California Vital Records Department for information.  (Can take months if you go this route – third best choice)

The best and fastest method is to have us handle the County Clerk authentication and the State apostille.  If your birth certificate is from the Los Angeles County, we can authenticate it through the County Clerk and the State the same-day.

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille California Secretary of State

Effective January 1, 2017, the California Secretary of State’s office will begin issuing a single apostille regardless of the destination country.  Another words, an apostille will be issued for all countries.

Prior to January 1, 2017, the State of California would issue an apostille for countries who are members of the Hague Apostille Convention and a gold seal certificate for non-member countries.

You can see an example of a California apostille and an example of a California certification on our website.  Please note that now all documents will receive an apostille regardless of the destination country.

A disclaimer has been added to the apostille stating that the apostille can be used for apostille member countries and non member countries.  If you have questions regarding the changes that have been made by the California Secretary of State’s office, we welcome for you to call our office at 1-310-484-5296 ext. 1 or 415-582-4383 ext.1

Common documents we can apostille are:

  • Birth Certificates
  • Marriage Certificates
  • Death Certificates
  • Divorce Decree
  • Single Status Affidavit
  • Background Checks (Local, State, FBI)
  • Power of Attorney
  • Copy of Passport
  • Copy of Driver License
  • Transcripts
  • Diplomas
  • Authorization Letter
  • Travel Consent Letter
  • Articles of Incorporation
  • Certificate of Good Standing
  • Certification of Free Sale
  • Certification of Origin
  • Corporate Power of Attorney
  • Commercial Invoice

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on our documents.  Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.