Consulate Attestation

What does it mean to attest a document at a Consulate office?

Most countries who are members of the Hague Apostille Convention do not require Consulate attestation.  The exception to this rule is India, Spain, and Italy.  These three countries may require your documents to be legalized through the Consulate after the State has attached the apostille.  If you are sending in your documents to any of the three countries just mentioned, we recommend that you contact the Consulate once you receive your documents back from us.

International Apostille Services, Inc. can only assist you with the apostille service for countries who are members of the Hague Apostille Convention.  For non-members, we can assist you with the entire legalization process (State, US Department of State, and Embassy or Consulate office).

For countries who not members of the Hague Apostille Convention, the process of authenticating documents is called “The Legalization Process”.  Depending on the State your documents originate from and the Country requesting your documents, your documents may require State, US Department of State, and Embassy or Consulate office.

For example, if you need to attest your California birth certificate for the UAE, your certificate will need to be certified by the State, US Department of State, and the UAE Embassy.  Effectively, this is known as the Legalization Process.

In order to determine what steps are required, we recommend that you contact our office.  Our trained and knowledgeable staff are available Monday-Friday from 8am to 7pm.

The process of legalizing and attesting documents for another country can be confusing and time-consuming.  Many of our clients contact us after they have tried to legalize their own documents.  Clients who decide to start the process on their own usually find out that their documents were processed incorrectly.

Certifying and legalizing documents for another country can be challenging! Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Power of Attorney POA

Do you need to apostille a Power of Attorney – POA?

A power of attorney signed and notarized in the State of California must also be apostilled through the California State office.  Our offices in California (San Francisco and Los Angeles) can expedite the processing of your documents the same-day.

If the country requesting your documents is a member of the Hague Apostille Convention, then your documents will receive an apostille.  If the country is not a member, then your documents will receive a certificate.  Please note that countries who are not members also require additional steps to complete (Example: US Department of State certification and Embassy or Consulate legalization).

We recommend that a power of attorney be drafted by a professional from the country requesting it.  For example, if you need a power of attorney for Russia, we recommend that an attorney in Russia draft the power of attorney.  In the State of California, a document can be written in any language.  As long as the notary completed the notarization and adds correct notarial wording in English the State of California will apostille the documents.

We recommend that you contact us before mailing in your documents in order to avoid any delays or additional cost.

The very first step is to take your power of attorney to a local notary public.  The notary must notaries your documents and use proper California State notarial wording in English.  We can provide you samples of the notarial wording when you contact us.

Obtaining an apostille on your power of attorney can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Divorce Decree Apostille

Do you need a Divorce Decree Apostille?

A divorce decree issued from the Superior Court in the State of California must be a certified copy issued and signed by the Deputy Clerk.  In order to obtain a certified copy, you will need to contact the Superior Court and speak with department that can provide you a certified copy.  Please, note that every County (58 Counties in California) has a Superior Court.

For example, if you were divorced in Los Angeles, California, you will need to contact the Los Angeles Superior Court in order to obtain a certified copy.  Please, note that our office is unable to obtain a certified copy.  We can only process the documents that you mail in for processing.  There are service companies available who can obtain a certified copy for you.

We can apostille a divorce decree once we receive it at our offices.

A divorce decree must include:
– Certified copy issued from the Superior Court
– Seal, signature, and name of Deputy Clerk
– Must have seal (blue/purple in color) of the Superior Court

Here is an example:

We recommend that you ask a manager/supervisor to sign the certified copy. On average, 50% of divorce decree’s we receive at our office is rejected by the State because the signature of the Deputy Clerk is not on file with the State of California.  In order to avoid this, we ask that you obtain a signature of the manager or supervisor.

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on divorce decree. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Single Status

Do you need an apostille on a Single Status?

Are you planning on getting married in another country?  If you are planning to get married in another country,  you will need to obtain an apostille on your single status affidavit.  A single status affidavit is a document that states you are currently not married to another person in the USA.

The reason why another country would ask for you to obtain this document is to prevent you from being married to more than one person at a time.  You can obtain a single status affidavit by contacting the local County Clerk or you can draft your own document and have it notarized (see example below).  If you are outside of the USA, the local U.S. Embassy or U.S. Consulate office will also be able to assist you with the production and notarization of this document.

In the State of California, the local County Clerk can issue a single status affidavit.

Some countries may also refer to a “Single Status Affidavit” as:
No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record
Marriageability Affidavit

Here is an example of a single status affidavit:

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

How to Apostille a California Birth Certificate

Do you need an apostille on your California Birth Certificate?

In order to apostille a California birth certificate, the certificate must be issued from the County Clerk or California State Registrar.  In some instances, a birth certificate may be issued from the County Health Department.  A birth certificate issued from the County Health Department requires County Clerk authentication prior to receiving a California apostille.

Let me explain further… In the State of California, there are 58 County Clerk offices and 58 County Health Departments.  In each County, there is also a Health Department.  Birth certificates issued from the County Health Department will need to be authenticated by the County Clerk prior to receiving an apostille.  Most people who are unfamiliar with this process unfortunately learn it the hard way when they travel to the State office.

There are several ways in which you can guarantee that the State will process your birth certificate:

  1. Obtain a certified copy from the County Clerk
  2. Obtain a certified copy from the California State Vital Records office.
  3. Obtain a certified copy from the California State Health Department.

If you do mail in a birth certificate issued from the County Health Department, will will present your document to the State office for review.  If the State rejects your document, we will obtain the rejection letter and contact you the same-day.

If we do contact you regarding the rejection of your birth certificate, there are three steps you can take:

  1. You can have us authenticate your certificate with the County Clerk at an added cost and processing time. (Best choice)
  2. You can order a new certified copy from the County Clerk direction or online through VitalCheck.com (Second best choice)
  3. Contact the California Vital Records Department for information.  (Can take months if you go this route – third best choice)

The best and fastest method is to have us handle the County Clerk authentication and the State apostille.  If your birth certificate is from the Los Angeles County, we can authenticate it through the County Clerk and the State the same-day.

At International Apostille Services, Inc. California, we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296(International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille California Secretary of State

Effective January 1, 2017, the California Secretary of State’s office will begin issuing a single apostille regardless of the destination country.  Another words, an apostille will be issued for all countries.

Prior to January 1, 2017, the State of California would issue an apostille for countries who are members of the Hague Apostille Convention and a gold seal certificate for non-member countries.

You can see an example of a California apostille and an example of a California certification on our website.  Please note that now all documents will receive an apostille regardless of the destination country.

A disclaimer has been added to the apostille stating that the apostille can be used for apostille member countries and non member countries.  If you have questions regarding the changes that have been made by the California Secretary of State’s office, we welcome for you to call our office at 1-310-484-5296 ext. 1 or 415-582-4383 ext.1

Common documents we can apostille are:

  • Birth Certificates
  • Marriage Certificates
  • Death Certificates
  • Divorce Decree
  • Single Status Affidavit
  • Background Checks (Local, State, FBI)
  • Power of Attorney
  • Copy of Passport
  • Copy of Driver License
  • Transcripts
  • Diplomas
  • Authorization Letter
  • Travel Consent Letter
  • Articles of Incorporation
  • Certificate of Good Standing
  • Certification of Free Sale
  • Certification of Origin
  • Corporate Power of Attorney
  • Commercial Invoice

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on our documents.  Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Driver License Apostille

Are you planning to driver in another country and need an apostille on your Driver License?

If you are planning to swap your State issued license for another, your driver license will need to be notarized before it can receive the apostille.

The first step is to find a notary public who will be able to assist you with the copy certification process.  The process involves making a color copy of your driver license and having it notarized.  Before we can apostille the copy, it must be signed and notarized in the State of issuance.  For example, if your driver license was issued from the State of California, you will need to have a color copy notarized in California.  If your driver license was issued from the State of New York, the color copy will need to be signed and notarized in the State of Texas before we can apostille it (New York Apostille).

Note: Each U.S. State issues an apostille and a driver license.  Your driver license must be apostilled from the state of issuance.

Some States may refer to this type of notarization as “Copy Certification” while others will have you write out a statement and sign it in front of a notary (Jurat Statement).  We recommend that you find a knowledgeable notary who will be able to help you with the notarization process.

If you are currently outside of the USA, you will need to seek the assistance of a family member or friend who is located in the same State your driver license originates from.  For example, if you are currently in South Korea, and your driver license is from California, you can have a family member or friend copy certify your driver license with a notary in the State of Florida and then mail in the document to our Florida office for processing.  Please note that you will need to mail in the original driver license in order for the notary to perform the notarization.

If your driver license originates from: California, New York or Washington DC, we can copy certify your license if you mail in the original to our office.  Please note that we have nine offices throughout the United States and each office can process documents from specific states (State Jurisdiction).  For example, even though we do not have an office in Nevada, our Los Angeles office can process through the State of Nevada.  Our nine offices cover all 50 U.S. States.

Once the copy has been notarized, the second step is to mail in your original notarized copy to our office for processing.  The cost and processing time varies by State.  In a handful of States, a notarized document also requires County Clerk authentication prior to the Apostille.  The State of California does not require County Clerk authentication prior to the apostille.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on our documents.  Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Expat (Expatriate) Apostille Services

Have you been told that you need to apostille or certify your documents at an Embassy or Consulate office? We can help you if your documents originate from the USA.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on our documents.

Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

The most common documents we can apostille for expatriates are:

  1. FBI Background Check
  2. State Background Check
  3. Diplomas and Transcripts
  4. Employement Verification
  5. Single Status Affidavit
  6. Divorce Decrees
  7. Driver License

It’s important to know what type of documents are being requested from you before you contact our office. For example, if your current employer is requesting a background check, you will need to find out if a FBI background check is sufficient. Some employers will request an FBI background check in addition to a State background check.

If you are planning to get married and need to prove that you are single, you will need to contact the County Clerk and request a single status affidavit. Most US Embassy or US Consulate offices can also provide you a sworn notarized affidavit that you are single.

If you have been previously married and are now divorced, you will also need to obtain a certified copy of your divorce decree.

As soon as you know what type of documents you need to apostille, go ahead and call our office 1-888-810-4054 or 1-310-484-5296 (International Callers). You can also email us at: support@apostille.la

In addition to providing apostille services, our office can also certify and legalize documents for countries who are not members of the Hague Apostille Convention. The most popular countries we can certify, legalize, and attest documents are for the United Arab Emirates (UAE), Qatar, Saudi Arabia, Egypt, and Kuwait. Many expats from the USA enjoy working in these countries because of the quality of life and pay.

In order to understand the steps required to complete your documents, the first step is to contact our office. It’s important to have your documents with you when you call as we may ask specific information about your documents.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Holiday Hours 2016

Our Holiday Hours:
Our customer service and online chat service will be available on
Friday, December 23rd and Monday, December 26th from 8am to 7pm.

Our offices will be closed on Saturday, December 24, 2016.

All documents received between December 23rd and December 27th
will be processed on Tuesday, December 27th.

Wishing you all the best this Holiday Season!
Thank you for your business!

Chamber of Commerce Apostille

apostille a notarized documentDo you have a document issued or notarized by the local Chamber of Commerce that requires an apostille?

From our experience, only a handful of documents will require the Chamber of Commerce to issue and/or notarize.

These documents include:

  1. Certificate of Origin
  2. Commercial Invoice
  3. Certificate of Free Sale

A certificate of Free Sale can be issued by the Company, Chamber of Commerce, State office, and Federal Government.  It’s important to find out who will issue this document.  For some documents, the FDA can issue the Certificate of Free sale.

If you are planning to export goods into another country, you will be required to provide the necessary paperwork (Certificate of Origin and Commercial Invoice).

The most common countries to request these type of documents are: Qatar, Kuwait, United Arab Emirates (UAE), Iraq, Jordan, Egypt, Saudi Arabia, Oman, Libya, Yemen, Lebanon, Vietnam, and Iran.

Note: If the country requesting your documents is a member of the Hague Apostille Convention, then all your documents require is the State apostille.  Hague Apostille Member Countries

The requirements for every country is unique.  Some countries will request your documents to be notarized by the local Chamber of Commerce while others only require a company representative to sign the documents in front of a notary public.  Some countries will request the documents to be authenticated by the National U.S. Arab Chamber of Commerce while another will ask for the documents to be authenticated through a designated law office in Washington, D.C.

In order to understand the requirements of the country, the first step is to contact our office. It’s important to have your documents with you when you call.  Also, we will need to know the value of your commercial invoice.

International Apostille Services, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.