Document Legalization and Certification

Do your documents require legalization for use in another country?  Documents sent to countries who are non-members of the Hague Apostille Convention will receive a Certification.  A Certification is only issued by the California Secretary of State for documents originating in California.

Example of a Certification issued by the California Secretary of State

Most International Documents will require Document Legalization prior to being accepted by the State Department in Washington D.C., Consulate or Embassy offices.

The California Secretary of State authenticates signatures only on documents issued in the State of California signed by a notary public or the following public officials and their deputies:

  • County Clerks, Registrar-Recorder
  • Court Administrators of the Superior Court
  • Executive Clerks of the Superior Court
  • Officers whose authority is not limited to any particular county
  • Executive Officers of the Superior Court
  • Judges of the Superior Court
  • Notaries Public
  • State Officials

The most common types of documents include (Note: Some documents require a certified copy):

  • Marriage Licenses, Divorce agreements, Divorce Decree
  • Birth Certificates, Marriage Certificates, Death Certificates
  • Single Status to Marry, No record of a Marriage, Certificate of No Impediment to Marriage
  • Criminal Record – Criminal Background Check, California Department of Justice (DOJ)
  • Local Police, Sherriff’s Department, etc…
  • Power of Attorney – General, Special, Finance, Real Estate etc.
  • Notarized copies of Passport, Affidavits, and other documents
  • Papers for Adoption purposes
  • Transcripts (High School, College, University, or any other issuing agency)
  • Diploma, Degree Certificates, Graduation Records
  • Permission to Travel, Consent by Parent(s) to travel with Minor Children

If your documents also require Certification by the State Department in Washington D.C, we can help!  Please call us at 1-888-810-4054 or 1-310-876-8489.

Click to download our California Apostille order form. Our Apostille service is fast, convenient, and saves you time and money.

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