Diploma and Transcript Apostille

This article is written for Students who have graduated from a University, College, High School, or Middle School in California.  Please follow the steps outlined below in order to obtain a notarized copy of your diploma and/or transcripts from a California School.

International students and students seeking work in another country maybe asked to provide a Diploma and/or Transcripts with a California Apostille attached.

If you attended a high school, college, or University in California, you’ll need to know the following procedure on how to obtain a California Apostille.

Here is a short video that explains the process:

Step one: You’ll need to contact the school and speak with someone there who handles the records for the students. Some schools call it the Registrar’s office.

Step two: If the school does not have a notary on staff, you’ll need to contact a local mobile notary who will travel to the school to notarize the signatures of the person responsible for your records. A California acknowledgment will be attached to the Transcript acknowledging that the signer (school official) appeared before a notary public.

If the student attended a School, College, or University in Los Angeles, we maybe able to provide you complimentary notary service. These schools include USC, UCLA, California State University Los Angeles, CSUN, Valley College, etc….

Step Three: If a diploma also requires a California Apostille, you’ll need to send in your diploma to the school or have the school order you a new one. A document called a “California Copy Certification by Document Custodian” will be attached to the original diploma or a copy of the diploma. If the notary doesn’t have this form, we can email it to you.

Another alternative is to make a copy of the documents (transcript and/or diploma) and take the copy to a local notary who will fill out the “California Copy Certification by Document Custodian” form and attach it to the documents.  I recommend printing a color copy of the diploma. This method is faster than working directly with the school and produces the same end results.

Step Four: Once your documents have been notarized, the notary can overnight the documents to our location in Los Angeles. Be sure to forward the notary our California Apostille Order Form already filled-out so the notary will know where to send the documents for the Apostille.

Step Five: We’ll contact you for payment and process the documents with the California Secretary of State’s Office in Los Angeles the same day we receive your documents. If your documents are delivered to us after 12pm, your documents may take an additional day to process. Please keep in mind that we do not call international numbers.  We can email you and you can call us or you can simply pay us through Paypal.com.  Our Paypal.com email address is listed on our order form.

Once completed, we’ll overnight the documents to your location anywhere in the world. Additional shipping fees apply for documents sent outside the United States. Contact us for a price quote.

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